Prairie Band Potawatomi Nation
  • 27-Sep-2017 to 30-Nov-2018 (CST)
  • Mayetta, KS, USA
  • Salary
  • Full Time

CLOSING DATE: Open until filled
GRADE 5
TIER: 2
DEPARTMENT: Finance
REPORTS TO: Assistant Director of Finance

 

SUMMARY:

Under the general supervisor of the Assistant Director of Finance, the Senior Procurement Officer will be responsible for the acquisition of supplies and services for the Prairie Band Potawatomi Nation while complying with established policies and procedures, Federal and State regulations, budgeted amounts and generally accepted accounting principles. The Senior Procurement Officer will work with the Procurement staff to determine best practices and find cost-effective deals in order to maximize the Nation's resources.

ESSENTIAL DUTIES:

  • Provides procurement assistance to all Tribal employees and builds relationships with internal departments and external vendors for a broad range of goods and services of a more technical nature.
  • Analyzes common goods and services utilized by the Nation's departments and makes recommendations to consolidate as necessary to provide cost savings to the Nation.
  • Must be familiar with two CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
  • Responsible for determining which procurement method purchase requests require: micro-purchases, small purchases, sealed bids, competitive proposals, or non-competitive proposals.
  • Assists in reviewing and updating procurement policies and procedures at least annually and relays updated policies and procedures to departmental staff.
  • Oversees the maintenance of purchasing records and complies with the Nation's File Retention Policy.
  • Assists in establishing purchasing goals, makes recommendations to improve purchasing operations and implements changes.
  • Prepares specifications for items to be purchased on all bids.
  • Reviews price quotations and bids to determine the successful bidder based on cost and conformance to the specifications.
  • Receives, opens, reads, tabulates and evaluates bids and proposals. Prepares recommendations for award and confers with departments to obtain approval to issue final award. Assists in negotiating with vendors as necessary.
  • Ensures vendor compliance to specifications, terms, conditions and requirements of the contract and makes recommendations when non-compliance occurs.
  • Reviews and monitors purchasing activities for compliance with established policies and procedures, Federal and State Regulations, Budgeted Amounts and GAAP.
  • Tracks purchase orders in the automated system.
  • Directly supervises one employee, which includes but is not limited to: assigning and reviewing work, instructing, training, establishing schedule, setting objectives, recommending hiring and disciplinary action.
  • Attends all required Director Meetings.
  • All other duties as assigned. 

To qualify for this position, applicants must meet all requirements by the closing date of this announcement. 

MINIMUM REQUIREMENTS:

  • Bachelor degree in one of the following field of study: BA or BS from a School of Business, Marketing, or a related discipline with 5 years of procurement experience.
  • If no related college degree, must have at least 70 college hours in School of Business, Marketing, or related discipline with six to eight years Procurement Experience.
  • Must have at least one of the following certification or must obtain within one year of employment: Certified Public Purchasing Officer (CPPO), Certified Professional Public Buyer (CPPB), Certified Purchasing Manager (CPM), and Certified Public Purchaser (CPP).
  • Must have valid Kansas driver's license and be insurable with the Nation's insurance.
  • Must have the availability to develop bid specifications for items to be purchased.
  • Must be able to evaluate and assess purchasing specifications to ensure quality, timely delivery and product effectiveness.
  • Must be able to procure goods and services necessary for departments.
  • Must possess an understanding of GSA contracts and purchasing regulations.
  • Must possess the ability to interpret and apply applicable policies, procedures, laws and regulations to purchases by the Nation.
  • High level of interpersonal skills to handle sensitive and confidential situation and documentation.
  • Ability to maintain high level of confidentiality.
  • A record of satisfactory attendance and performance in all prior and current employment as evidenced by positive employment references from previous and current employers. 

PREFERRED QUALIFICATIONS:

  • Master's Degree from a School of Business, Marketing, or a related discipline with eight or more years of procurement experience.
  • Currently certified in at least one of the following: Certified Public Purchasing Officer (CPPO), Certified Professional Public Buyer (CPPB), Certified Purchasing Manager (CPM), and Certified Public Purchaser (CPP).

PHYSICAL, MENTAL, & ENVIRONMENTAL DEMANDS: 

  • Able to read, write and speak English.
  • Must possess professional work ethics, manner, and appearance.
  • Must possess ability to communicate professionally; both orally and in writing a service-orientated approach, sometimes in stressful circumstances.
  • Must be reliable, punctual and dependable in order to meet the needs of the department and Prairie Band Potawatomi Nation.
  • Must possess the ability to maintain an effective working relationship with employee, vendors, Prairie Band Potawatomi Nation and other agencies.
  • Ability to work efficiently in a fast-paced, highly team-team oriented environment.
  • Ability to work in a high-stress, deadline oriented environment.
  • Must possess the ability to operate general office equipment, including but not limited to: 10-key calculator, telephone, computer and operating systems, computer software programs (Microsoft Office programs), fax/copier/scanning machine.
  • Ability to supervise one person with light supervision.
  • Minimal travel.
  • Abilities to lift, carry, push, and pull up to 20 pounds on a frequent basis. 

BACKGROUND CLEARANCE REQUIREMENTS:

  • Background Investigation
  • Pre-employment Drug Screening 

Note:  This job description should not be construed to imply that these requirements are the exclusive standards of the position.  Incumbents will follow any other instructions, and perform any other related duties, as may be required.  The Prairie Band Potawatomi Nation reserves the right to revise this job description at any time.  The job description is not to be construed as a contract for employment.

INDIAN PREFERENCE EXERCISED

Prairie Band Potawatomi Nation
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